New U-M policy makes software purchases easier

By | July 7, 2017

If you purchase software for university use, please be aware of Software Procurement and Licensing Compliance (SPG 601.03-03). This new policy, which took effect April 10, 2017, was developed by Procurement Services with input from Information Assurance, Office of the General Counsel, and others.

Under the new policy, university PCards or purchase orders can be used to purchase non-competitively bid software up to $5,000 and $10,000 respectively for academic, administrative, clinical, research, and teaching use without pre-approval.

The new policy benefits the university by:

  • Empowering software purchases that need to be made quickly in support of teaching, research, and other U-M core missions.
  • Allowing faculty, staff, and units to agree to click-through agreements.
  • Removing software from the restricted commodities list.
  • Reflecting current software purchasing model (cloud-based or instantly downloadable).
  • Supporting effective software asset management by assisting departments, researchers, and faculty in procuring and managing software purchased.
  • Articulating standards of ethical conduct concerning licensed and copyrighted software and helps ensure that U-M and its faculty and staff stay in legal compliance with licensing agreements.

Procurement Services is available to review and assist with interpretation of license language as needed and offers guidelines for purchasing software and electronic services. Check with your supervisor to see if any unit-specific implementation expectations apply to you.