Information & Technology Services’ (ITS) Information Assurance (IA) team has taken steps to streamline the process for next of kin to gain access to information contained in personal email, files, or other digital resources of a deceased or incapacitated holder of a U-M account.
The process for Requesting Account Access for Next of Kin and Others details required steps and documentation, and includes a new form to submit a request to the ITS Service Center.
Reminder: It is important that units collaborate closely with their UHR business partner in the event of an employee’s death.
As part of the effort to facilitate the next-of-kin process, ITS Information Assurance has clarified the guidance on how to Use “Personal and Private” folders to Protect Privacy. The updated information reminds U-M community members that they are strongly encouraged to store personal files, folders, email, or other personal data in non-UM personal accounts.
The guidance also includes a clear recommendation about the use of personal and private folders as it relates to certain situations when an individual leaves U-M: Using Personal and Private folders and labels for non-work-related information facilitates sharing that information in the event you are deceased or incapacitated.
