New capabilities and features utilizing AI are increasingly included in updates to apps and operating systems.
While you may be eager to make use of new AI features, it’s important to remember to:
- Only use approved AI services with U-M sensitive data. The university’s institutional and research data are extremely valuable and it is important to protect it appropriately.
- ITS AI Services have protections in place to ensure the security of U-M data and the privacy of those who use the services.
- Do not place sensitive data in an AI service unless there is a U-M contract or data agreement in place that permits it.
- AI stand-alone tools and/or functionality embedded in a third-party service must have an appropriate data protection agreement with U-M in order to be used with sensitive data.
- Read the terms of service and privacy policy. The personal information you make available in third-party tools is increasingly difficult to protect. Before activating an app or a feature, weigh the benefits of the service against the risks to your data privacy and security.
Please contact ITS Information Assurance (IA) through the ITS Service Center if you are in doubt about using a particular solution with U-M institutional data.
Remember, the Sensitive Data Guide to IT Services (U-M Weblogin required) helps you make informed security and compliance decisions about which IT services to use when collecting, processing, storing, or sharing university data. For each tool or service, such as ITS AI Services, the Guide lists which sensitive data are permitted, not permitted, or permitted with IA consultation.
As you explore new technology features and capabilities, remember that the entire U-M community has a shared responsibility to help protect the university’s digital assets.
