{"id":25388,"date":"2022-03-10T13:05:35","date_gmt":"2022-03-10T18:05:35","guid":{"rendered":"https:\/\/michigan.it.umich.edu\/news\/?p=25388"},"modified":"2024-07-08T06:04:24","modified_gmt":"2024-07-08T10:04:24","slug":"hybrid-meetings-best-practices","status":"publish","type":"post","link":"https:\/\/michigan.it.umich.edu\/news\/2022\/03\/10\/hybrid-meetings-best-practices\/","title":{"rendered":"Hybrid meetings best practices"},"content":{"rendered":"\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"378\" src=\"https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-600x378.png\" alt=\"An illustration of a hybrid meeting with four people. \" class=\"wp-image-25389\" srcset=\"https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-600x378.png 600w, https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-300x189.png 300w, https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-768x484.png 768w, https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-665x419.png 665w, https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting.png 936w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><figcaption>(Adobe stock image)<\/figcaption><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Hybrid meetings have become the norm as people have returned to campus while others work from home. That\u2019s why Information and Technology Services <a href=\"https:\/\/its.umich.edu\/communication\/videoconferencing\/hybrid-meetings\">created a guide<\/a> to navigate those meetings. See a quick breakdown of the tips and best practices for how to get the most out of your hybrid meetings. The <a href=\"https:\/\/drive.google.com\/drive\/u\/0\/folders\/10DL0OxP3st1kJRmoF4s4hbnIVJBjpSV3\">communications toolkit<\/a> can help you share this information with drafted social media posts, newsletters, and graphics. Make sure to share it with your peers, too.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Before meeting basics<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Ask yourself, \u201cCan this meeting be a Slack chat or email?\u201d If the answer is yes, do that instead.&nbsp;<\/li><li>Identify a clear outcome of the meeting and share that with participants in advance.<\/li><li>Share or email any documents or references to be used ahead of the meeting, so participants can follow along. Include them in the meeting invite, if possible.<\/li><li>Make sure you\u2019re familiar with the technology, whether that\u2019s the equipment in a physical room or the software on your computer.&nbsp;<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>During the meeting<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Your meeting should be inclusive: have captions turned on, ask people to raise hands instead of talking over others, and wait a little longer for responses because people may have to unmute.&nbsp;<\/li><li>Encourage people to use cameras, and have a camera for your conference room, too. Display remote participants on the screen.&nbsp;<\/li><li>Use headphones with a built-in microphone if you\u2019re remote, and mute yourself if you\u2019re not talking.<\/li><li>If you are not in a <a href=\"https:\/\/its.umich.edu\/communication\/videoconferencing\/zoom-rooms\">Zoom Room<\/a> or other conference room that can show all in-person attendees on video, consider having those in the room use their laptops to join the meeting virtually, but without sound. When prompted, select the \u201cdo not join audio\u201d option, and, instead, have everyone use a shared single speaker phone.<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If you\u2019ve developed your own tips or have found something particular that works for you and your team, feel free to share in the comments.&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Hybrid meetings have become the norm as people have returned to campus while others work from home. That\u2019s why Information and Technology Services created a guide to navigate those meetings. See a quick breakdown of the tips and best practices for how to get the most out of your hybrid meetings. The communications toolkit can help you share\u2026 <span class=\"read-more\"><a href=\"https:\/\/michigan.it.umich.edu\/news\/2022\/03\/10\/hybrid-meetings-best-practices\/\">Read More &raquo;<\/a><\/span><\/p>\n","protected":false},"author":169,"featured_media":25389,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","_umich_oidc_access":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_ef_editorial_meta_date_first-draft-date":"","_ef_editorial_meta_paragraph_assignment":"","_ef_editorial_meta_checkbox_needs-photo":"","_ef_editorial_meta_number_word-count":"","footnotes":""},"categories":[7,4],"tags":[226,884],"class_list":["post-25388","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-projects-services","category-features","tag-audiovisual","tag-hybrid-learning"],"uagb_featured_image_src":{"full":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting.png",936,590,false],"thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-400x266.png",400,266,true],"medium":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-300x189.png",300,189,true],"medium_large":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-768x484.png",665,419,true],"large":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-600x378.png",600,378,true],"1536x1536":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting.png",936,590,false],"2048x2048":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting.png",936,590,false],"excerpt-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-200x140.png",200,140,true],"themonic-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-60x42.png",60,42,true],"ioslider-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-658x300.png",658,300,true],"post-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-665x419.png",665,419,true],"400x250-crop":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2022\/03\/Stock-Hybrid-Meeting-400x250.png",400,250,true]},"uagb_author_info":{"display_name":"Kat Hanchon, ITS Communications","author_link":"https:\/\/michigan.it.umich.edu\/news\/author\/hanchon\/"},"uagb_comment_info":0,"uagb_excerpt":"Hybrid meetings have become the norm as people have returned to campus while others work from home. That\u2019s why Information and Technology Services created a guide to navigate those meetings. See a quick breakdown of the tips and best practices for how to get the most out of your hybrid meetings. The communications toolkit can&hellip;","_links":{"self":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts\/25388","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/users\/169"}],"replies":[{"embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/comments?post=25388"}],"version-history":[{"count":2,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts\/25388\/revisions"}],"predecessor-version":[{"id":25391,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts\/25388\/revisions\/25391"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/media\/25389"}],"wp:attachment":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/media?parent=25388"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/categories?post=25388"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/tags?post=25388"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}