{"id":23937,"date":"2021-05-26T10:39:42","date_gmt":"2021-05-26T14:39:42","guid":{"rendered":"https:\/\/michigan.it.umich.edu\/news\/?p=23937"},"modified":"2024-07-08T06:04:32","modified_gmt":"2024-07-08T10:04:32","slug":"transfer-files-before-leaving-u-m-or-changing-jobs","status":"publish","type":"post","link":"https:\/\/michigan.it.umich.edu\/news\/2021\/05\/26\/transfer-files-before-leaving-u-m-or-changing-jobs\/","title":{"rendered":"Transfer files before leaving U-M or changing jobs"},"content":{"rendered":"\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"273\" height=\"233\" src=\"https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM.png\" alt=\"A file folder is handed from one person to another.\" class=\"wp-image-23941\"\/><figcaption>Transferring ownership ensures that your colleagues are able to do their jobs should you retire or leave the university.<\/figcaption><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">If you are changing jobs, retiring, or leaving U-M, move any files needed for university business somewhere that your colleagues can access and set appropriate permissions. This includes files on your computer; files in Google at U-M, Dropbox at U-M, and other online storage; and MCommunity groups.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Use shared storage space when you can<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">It is best to use online storage space owned by your workgroup whenever you can to make transitions in staffing easier. Options include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"https:\/\/its.umich.edu\/communication\/collaboration\/dropbox\/team-folders\">Dropbox at U-M Team Folders<\/a><\/li><li><a href=\"https:\/\/its.umich.edu\/communication\/collaboration\/google\/shared-drives\">Google at U-M Shared Drives (Team Drives)<\/a><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Transfer file and group ownership<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Transfer ownership of files to individuals who may need them for their work as needed.<\/li><li>If you own MCommunity groups used for U-M business, designate new owners to manage updates and annual renewals. It is best to have several owners of groups used for university business.<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Managers are encouraged to work with departing employees to ensure needed transfers of files, data and groups. See these resources for tips and information:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"http:\/\/its.umich.edu\/accounts-access\/leaving-the-u\">Leaving U-M (ITS)<\/a><\/li><li><a href=\"http:\/\/hr.umich.edu\/working-u-m\/management-administration\/uhr-procedures\/20140-termination-employment\">U-M Termination Checklist<\/a> (downloadable Excel file from U-M Human Resources)<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Clean up unneeded files<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Download and remove personal files from university systems and storage if you are leaving U-M.<\/li><li>Delete any obsolete files that are of no use to you or your colleagues.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>If something is missed<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If something important is missed and the employee no longer has access to transfer ownership, there may be a compelling business or personal need for others to gain access.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Units can request access for U-M business reasons. In rare cases, people with a personal relationship to the account holder can request access to personal materials held in a U-M account. The university may provide such access where reasonable and appropriate in accordance with university policy. See <a href=\"http:\/\/its.umich.edu\/accounts-access\/leaving-the-u\/getting-access-to-someone-elses-account\">Getting Access to Someone Else&#8217;s Account<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you are changing jobs, retiring, or leaving U-M, move any files needed for university business somewhere that your colleagues can access and set appropriate permissions. This includes files on your computer; files in Google at U-M, Dropbox at U-M, and other online storage; and MCommunity groups. Use shared storage space when you can It is best to\u2026 <span class=\"read-more\"><a href=\"https:\/\/michigan.it.umich.edu\/news\/2021\/05\/26\/transfer-files-before-leaving-u-m-or-changing-jobs\/\">Read More &raquo;<\/a><\/span><\/p>\n","protected":false},"author":49,"featured_media":23941,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","_umich_oidc_access":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_ef_editorial_meta_date_first-draft-date":"","_ef_editorial_meta_paragraph_assignment":"","_ef_editorial_meta_checkbox_needs-photo":"","_ef_editorial_meta_number_word-count":"","footnotes":""},"categories":[27],"tags":[876,87,271],"class_list":["post-23937","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-safe-computing","tag-dropbox","tag-google","tag-mcommunity"],"uagb_featured_image_src":{"full":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM.png",273,233,false],"thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM.png",273,233,false],"medium":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM.png",273,233,false],"medium_large":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM.png",273,233,false],"large":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM.png",273,233,false],"1536x1536":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM.png",273,233,false],"2048x2048":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM.png",273,233,false],"excerpt-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM-200x140.png",200,140,true],"themonic-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM-60x42.png",60,42,true],"ioslider-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM.png",273,233,false],"post-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM.png",273,233,false],"400x250-crop":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2021\/05\/Screen-Shot-2021-05-25-at-3.52.20-PM.png",273,233,false]},"uagb_author_info":{"display_name":"Matt Ranville, ITS Privacy Office","author_link":"https:\/\/michigan.it.umich.edu\/news\/author\/mrr\/"},"uagb_comment_info":0,"uagb_excerpt":"If you are changing jobs, retiring, or leaving U-M, move any files needed for university business somewhere that your colleagues can access and set appropriate permissions. This includes files on your computer; files in Google at U-M, Dropbox at U-M, and other online storage; and MCommunity groups. Use shared storage space when you can It&hellip;","_links":{"self":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts\/23937","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/comments?post=23937"}],"version-history":[{"count":3,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts\/23937\/revisions"}],"predecessor-version":[{"id":23942,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts\/23937\/revisions\/23942"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/media\/23941"}],"wp:attachment":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/media?parent=23937"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/categories?post=23937"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/tags?post=23937"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}