{"id":18725,"date":"2020-04-21T12:55:00","date_gmt":"2020-04-21T16:55:00","guid":{"rendered":"https:\/\/michigan.it.umich.edu\/news\/?p=18725"},"modified":"2024-07-08T06:05:01","modified_gmt":"2024-07-08T10:05:01","slug":"reminder-best-practices-for-sharing-safely-in-u-m-box-and-google","status":"publish","type":"post","link":"https:\/\/michigan.it.umich.edu\/news\/2020\/04\/21\/reminder-best-practices-for-sharing-safely-in-u-m-box-and-google\/","title":{"rendered":"Reminder: Best practices for sharing safely in U-M Box and Google"},"content":{"rendered":"\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"49\" src=\"https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/03\/CollaborationServices-header-700x49.png\" alt=\"&quot; &quot;\" class=\"wp-image-7531\" srcset=\"https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/03\/CollaborationServices-header-700x49.png 700w, https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/03\/CollaborationServices-header-125x9.png 125w, https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/03\/CollaborationServices-header-300x21.png 300w, https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/03\/CollaborationServices-header-665x47.png 665w, https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/03\/CollaborationServices-header.png 712w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/figure><\/div>\n\n\n\n<p>When you share files or folders from Google Drive or Box, you can control the level of permissions granted to others. The U-M Collaboration Services team recommends using caution when you choose permissions for your files and folders to ensure the privacy and security of university data. This is especially true when collaborating with people outside of U-M. It is\u00a0<strong>your responsibility<\/strong>\u00a0to appropriately share data with only those who should have access to it.<\/p>\n\n\n\n<p><strong><a href=\"https:\/\/its.umich.edu\/communication\/collaboration\/google\/update\/reminder-best-practices-sharing-safely-u-m-box-and-google\">Read this post for helpful tips about sharing in Google Drive and Box.<\/a><\/strong> To learn more about other sharing best practices, visit these ITS documentation pages:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"https:\/\/documentation.its.umich.edu\/node\/1951\">Best Practices for Sharing in Google Drive<\/a><\/li><li><a href=\"https:\/\/safecomputing.umich.edu\/dataguide\/?q=node\/199\">Google Drive at U-M<\/a><\/li><li><a href=\"https:\/\/documentation.its.umich.edu\/node\/603\">Box: Folder Settings and Permissions<\/a><\/li><li><a href=\"https:\/\/documentation.its.umich.edu\/node\/589\">Box: Collaborating Outside of U-M<\/a><\/li><li><a href=\"https:\/\/safecomputing.umich.edu\/dataguide\/?q=node\/199\">Box at U-M Core Apps<\/a><\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>When you share files or folders from Google Drive or Box, you can control the level of permissions granted to others. The U-M Collaboration Services team recommends using caution when you choose permissions for your files and folders to ensure the privacy and security of university data. This is especially true when collaborating with people outside of U-M.\u2026 <span class=\"read-more\"><a href=\"https:\/\/michigan.it.umich.edu\/news\/2020\/04\/21\/reminder-best-practices-for-sharing-safely-in-u-m-box-and-google\/\">Read More &raquo;<\/a><\/span><\/p>\n","protected":false},"author":3,"featured_media":6747,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","_umich_oidc_access":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_ef_editorial_meta_date_first-draft-date":"","_ef_editorial_meta_paragraph_assignment":"","_ef_editorial_meta_checkbox_needs-photo":"","_ef_editorial_meta_number_word-count":"","footnotes":""},"categories":[7,27],"tags":[86,315,87,23],"class_list":["post-18725","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-projects-services","category-safe-computing","tag-box","tag-collaboration","tag-google","tag-security"],"uagb_featured_image_src":{"full":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color.png",600,420,false],"thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color-125x88.png",125,88,true],"medium":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color-286x200.png",286,200,true],"medium_large":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color.png",600,420,false],"large":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color.png",600,420,false],"1536x1536":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color.png",600,420,false],"2048x2048":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color.png",600,420,false],"excerpt-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color-200x140.png",200,140,true],"themonic-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color-60x42.png",60,42,true],"ioslider-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color-600x300.png",600,300,true],"post-thumbnail":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color.png",600,420,false],"400x250-crop":["https:\/\/michigan.it.umich.edu\/news\/wp-content\/uploads\/2018\/01\/google-box-combo-color.png",357,250,false]},"uagb_author_info":{"display_name":"Rita Girardi, ITS Communications","author_link":"https:\/\/michigan.it.umich.edu\/news\/author\/girardi\/"},"uagb_comment_info":0,"uagb_excerpt":"When you share files or folders from Google Drive or Box, you can control the level of permissions granted to others. The U-M Collaboration Services team recommends using caution when you choose permissions for your files and folders to ensure the privacy and security of university data. This is especially true when collaborating with people&hellip;","_links":{"self":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts\/18725","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/comments?post=18725"}],"version-history":[{"count":4,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts\/18725\/revisions"}],"predecessor-version":[{"id":18729,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/posts\/18725\/revisions\/18729"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/media\/6747"}],"wp:attachment":[{"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/media?parent=18725"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/categories?post=18725"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/michigan.it.umich.edu\/news\/wp-json\/wp\/v2\/tags?post=18725"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}